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Auction Central
Features and Screenshots
This page provides a list of key features provided by Auction Central software, plus many screenshots to provide demonstrate the look and feel. Auction Central is a tool for running silent auctions, live auctions, and raffles at charity events. For a more detailed review of features, view the Detailed Features Outline.
Ease of Use
- Easy to use navigation system with button-oriented options [Screenshot]
- No database expertise needed in querying or report building
- Only basic file management skills needed for multi-user networked setup
Event Setup
Item Entry
- Convenient searching for items by name, number, category, donor, etc. [Screenshot]
- New item entry process with the right balance of control and convenience
- Track core item details [Screenshot]
- Item classification by category and auction type
- Item collection status and publishing status
- Usage of defaults for quick entry of similar items [Screenshot]
- Batch entry for items [Screenshot]
- Item numbers assigned automatically or manually [Screenshot]
- Auto calculated minimum increments and minimum bids
- Track donor details [Screenshot]
- Track buyer information [Screenshot]
- Ability to combine multiple items into one packaged item [Screenshot]
- Item pricing analysis [Screenshot]
- Item number crosscheck
- Item proof sheet [Screenshot]
- Item sorting proof sheet [Screenshot]
- Item printout grouped by category [Screenshot]
- Item printout grouped by donor [Screenshot]
- Item printout grouped by solicitor [Screenshot]
Donor Management
Participant Management
- Participant browse screen, searchable by name, group, table, bid number [Screenshot]
- Participant detail screen, tracking all details related to a specific event [Screenshot]
- Table assignment with summary report [Screenshot]
- Automated or manual bid number assignment [Screenshot]
- Credit card swiper input (swiper sold separately)
- Print labels displaying name and table assignment [Screenshot 1] [Screenshot 2] and affix to welcome materials
- Contact proof sheet [Screenshot]
Final Event Preparation
Checkin
- Searchable, volunteer-friendly checkin list [Screenshot]
- Verify ticket payment status
- Confirm checkin status of other group/table members
- Printable checkin list [Screenshot]
- Checkin screen zooms to participant detail screen for viewing or updating [Screenshot]
- Mark participant as checked in
- Capture credit card info to enable Express Checkout status
- Provide bid number and seating assignment, also on labels [Screenshot 1] [Screenshot 2]
Winner Entry
- Volunteer-friendly Winner Entry screen optimized for quick entry of winning bid numbers [Screenshot]
- Searchable by auction type, item name, item number, item category
- Sortable by auction type, item name, item number, winning bid number, bid amount, and "No-winner" status
- Warnings for entries under minimum bid [Screenshot]
- Assignment of "No Winner" status
- Convenient crosscheck of bid number, table number and participant name [Screenshot]
- Enter new items on the fly, with defaults and duplication features [Screenshot]
- Batch entry for quickly inserting any number of items or cash donations [Screenshot]
- Print and display winning bid numbers for participants to review [Screenshot 1] [Screenshot 2]
Checkout
- Volunteer-friendly Checkout screen to manage item fulfillment and payment processing [Screenshot]
- Searchable by participant name, bid number, table, group, and item name
- The Fix shortcut allows corrections in winner assignment
- Crosscheck feature solves
problems if the bid number got confused with table number [Screenshot]
- Shortcuts to view or update information about person, participation, and item.
- Printable checkout list for paper-based system or fallback [Screenshot]
- Printable statement of items won for customer verification [Screenshot]
- Printable items list for runners to retrieve items
- Entry of new payment with automatic summary of all unpaid items [Screenshot]
- Express checkout participants have payment info automatically set up
- Support for split payments applied to different sets of items
- Customer purchase receipt [Screenshot]
Sales Analysis
- Instantly summarize sales at the event's conclusion or at any point along the way
- Sales summary sorted by item (ungrouped) [Screenshot]
- Sales summary report grouped by auction type [Screenshot]
- Sales summary report grouped by item category [Screenshot]
- Sales summary report grouped by buyer [Screenshot]
- Sales summary report grouped by group [Screenshot]
- Sales summary report grouped by table [Screenshot]
- Sales summaries exportable to Excel for customized analysis and formatting.
Contact Management in General
- Contact management system to
search across all contact types -- people, organizations, participants, donors, volunteers.
- A Browse Contacts screen for searching, sorting, adding, and editing [Screenshot]
- On contact detail, track general information [Screenshot]
- On contact detail, view donation history [Screenshot]
- On contact detail, view participation history [Screenshot]
- Output a text file for mail merge
- Print mailing labels [Screenshot]
- Print a contact information proof sheet[Screenshot]
Miscellaneous Features
Technical Issues
Auction Central is networkable across multiple computers, even peer-to-peer networks thrown together for the night of an auction event. Auction Central requires an installation of Microsoft Access to run.
Read the system requirements document to find out what you need for software, hardware, and networking.
You can also print installation instructions.
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